1) When filling out the form, it is only
necessary to fill out the sections that are needed
for the change. For instance, if the BEC, AMC and
30 CEs on the ADPC application were completed, only
the Academic and the Experience Sections need to be
completed. If an official transcript was supplied
for the college credits, it only needs to be sent
again if there are additional credits being used.
Any time college credits are used, whether for the
Academic portion or for conversion to CEs, an official
transcript is required — NO GRADE REPORTS!
2) When the level change is combined
with a renewal, the 30 (or 40) CEs are ALWAYS required.
When level changing from AAC to ADC or from ADC to
ACC, remember that an additional 10 CEs are needed.
3) Completely fill out the first page
of the application, including the date! This will
let the reviewer know exactly what you have completed
and what you want. The same thing goes for any section
of the application that is needed for the level change.
It you are adding experience, include only the additional
hours and locations.
4) When changing to ACC from ADC, verification
of consultation hours is needed. The most common problems
I see are:
a. Of the 200 required hours, only
160 can come from supervising a staff of 5 or more,
and these are accrued at a rate if 6 hours per month.
The other 40 hours must be from outside your facility.
b. Class or seminar instruction needs
a letter of verification from the sponsor or copies
of the evaluations from the students. A copy of
the certificate is not acceptable, by itself.
c. Consultation to other facilities
or organizations needs the exact number of hours
verified by the Administrator on official letterhead,
along with a description of the services provided.
d. When publications are used, include
a copy of the issue your article is in. Remember,
only state & national publications are eligible.
Examples of eligible publication sources include
your state newsletter, the NAAP and NCCAP newsletters
and ACTIVEPro.Net (http://www.active pro.net).
5) Make sure the application is signed
and notarized.
6) Write legibly! If your handwriting
is difficult to read, try typing or have someone else
fill it out. You just need to sign it. If it helps,
make a copy of the application and practice filling
it out before you do the original.
7) Read the Standards carefully. Most
of the information in this article is in the Standards.
