A.
CONTENT, PURPOSE, OBJECTIVES and TIME LENGTH
1. CONTENT of educational session
must clearly be embodied in the NCCAP Body
of Knowledge or reflect
current needs or practice in activities. Educational session
must be outlined, including time frames of instruction.
2. PURPOSE of
the educational session must be stated in
educational terms.
3. OBJECTIVES
of the session must be given in measurable
terms (e.g., "Participants will be able
to...").
4. LENGTH of
the presentation must be at least 60 minutes.
5. TOURS may
be pre-approved if they are structured
properly and held in conjunction with a state
or national convention. There is an
additional form to be completed for tours.
The form may be requested from the NCCAP
office.
6. BASIC
Activity Courses that are not the NAAP/NCCAP
90-Hour Basic Education Course for Activity
Professionals and 90-Hour Practicum Course
may be pre-approved, provided the publicity
tool and certificate of completion meet
specific criteria. The course title may not
be the same or similar to the NAAP/NCCAP
title and the publicity tool and certificate
must clearly identify that the correspondence
course may only be used for continuing
education. Suggested titles would be:
Activity Leadership Class, Activity Seminar.
This statement must be included in the
publicity tool and on the certificate: This
may be used only for continuing education and
not to meet academic college credits for
NCCAP.
B.
INSTRUCTOR/PRESENTER
Presenter's
experience, education and/or certification
must be relevant to content or educational
session being presented. A brief summary of
this information must be submitted.
C. METHOD
Methods of
presentation must be stated: Lecture,
discussion, audio-visual, experimental, etc.
D. EVALUATION
An evaluation
form must be completed by participants to
evaluate the session. Submit a sample copy of
the form with the application. Evaluations
must be kept on file by the sponsor for 5
years. NCCAP may randomly conduct an audit
requesting this information. The evaluation
should include questions about the content
and the instructor. Examples: Did this course
meet the objectives? Was the instructor able
to convey the information in an
understandable manner?
E. CERTIFICATES
Certificates
of attendance must be awarded to each
participant. A completed sample certificate
that will be distributed to the participants
must be submitted with the application. Once
a pre-approval number is assigned, the
certificate may not be altered. If the
certificate is altered, it may not be
accepted for certification or
recertification. Certificates should
preferably be distributed at the conclusion
of the session or not later than thirty (30)
days following the workshop. Participants use
these certificates to complete certification
or recertification requirements. Caution
should be used when choosing paper color
because copies are submitted from the
originals. Certificates used for
multiple/concurrent sessions must clearly
identify the specific session attended.
F. RECORDS
Sponsor of the
educational session must retain a record of
participants attending complete session. In
addition, the evaluations completed by the
participants must be maintained. These
records may be requested by NCCAP on
occasion. These records should be maintained
for a 5-year period. The sponsor must address
the replacement of lost certificates with
participants. NCCAP will refer questions
about replacement certificates to the
sponsor. Replacement of the certificate is
not the responsibility of NCCAP.
G. REPETITION OF
THE SESSION
The
pre-approval number is applicable for each
presentation of the educational session, no
matter how many times it is presented in a
year, as long as the instructor and the
content remain exactly the same, including
the number of hours. NCCAP must be notified
of subsequent dates and locations. The
pre-approval number must be renewed annually
with a US$20.00 fee.
H. PRE-APPROVAL
FEES
Fees for
pre-approval numbers are based on the amount
of continuing education awarded:
• 1
- 8 hours = US$40.00
•
9 - 16 hours = US$60.00
•
17 or more hours = US$110.00
I. ANNUAL RENEWAL
FEE
For
educational sessions that are offered year
after year, an annual renewal fee will be
charged of US$20.00. To be eligible to renew,
the instructor and content of the workshop
must be the same as when the number was
assigned. A reminder to renew will be sent
from NCCAP 90 days in advance of the
expiration date. Applicants are asked to
indicate on the application that the session
may be eligible for annual renewal.
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